Billing Coordinator, Bulboaca & Asociatii

Our Client, Bulboaca & Asociatii a Romanian business law firm founded
at the initiative and under the leadership of Adrian-Cătălin Bulboacă
on 1st January 2007.

Due to company expansion Bulboaca & Associates, we are looking for a Billing Coordinator.

Position purpose:

The purpose is to coordinate the billing activity in an efficient manner.


Responsibilities:

·         Provide accurate advice on billing queries and procedures;

·         Handle a specialised program in order to fill out invoices promptly;

·         Arrange, prepare for and attend revenue reviews with designated partners and associates;

·         Prepare and deliver pre-bills to partners and others nominated to assist the process, including narratives and other analyses as required;

·         Set-up new timekeepers and maintain timekeeper data such as rank, type, dept., etc.;

·         Ensure compliance with client’s billing protocol, balancing and reconciling billing worksheets;

·         Close liaison with partners and lawyers and focal point for queries;

·         Raise billing guides, draft bills and finalise bills;

·         Verify description and RON/EUR amounts for accuracy;

·         Maintain client/client-matter data such as effective dates, type, billing/responsible/assigned managers;

·         Maintain necessary override rates at the client, matter and timekeeper level;

·         Ensure that bills are sent out and filed promptly;

·         Set-up new clients and client-matter codes as per client contracts;

·         Frequent contact with clients by phone and email, liaison with all levels of partners;

·         Liaise with Accountancy Department of the clients on billing issues and queries to prompt resolution;

·         Run reports (billing reports, financial records, practice area financial report, lawyers financial reports, clients financial reports, matter manager financial reports etc.);

·         Provide support during the annual and quarterly reforecast process;

·         Hold Cash Register with all relevant documents and cashier (cash);

·         Collaboration with other departments in order to solve clients’ needs;

·         Keep records for suppliers in order to centralize the costs on invoices;

·         Holiday and leave records for the employees;

·         Travel records (domestic) of employees;

·         Accounting backup when needed.

Qualifications:

·         Minimum 5 year of experience (experience in a law firm would be a plus);

·         Excellent technical skills;

·         Commitment to work in a very challenging and hard working environment;

·         Proactive attitude, self-assurance;

·         Advanced computer skills;

·         Good command of English.

Psychological Profile:

·          Compatibility with B&A values and organizational culture

·         Eager to learn, hardworking, very organized, outgoing, friendly, easy to work with, self-motivated, creative, good at anticipating

·         Ability to work effectively with a range of partners, have innovation and creativity skills and paying attention to details

·         Willing to develop in event organizing and client relations

·         Comfortable with computers and technology

·         Initiative and results orientation

·         Dynamic, well organized and responsible person, willing to learn new things;

·         Organized, with good self-management skills

WE OFFER:

·         Highly professional and friendly team colleagues;

·         Private health subscription;

·         Food vouchers;

·         Personal and professional development trainings;

·         Team building and social events (8th of March Party, 1st of June Kid’s Party, Christmas Party, concerts and cultural events);

·         Birthday day off and birthday treat.

Asteptăm CV-ul dumneavostră la adresa de e-mail: raluca.dumitru@mentors.ro